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A successful project risk management process can be defined in many ways. Each project manager must have qualities such as leadership, initiative, and organizational skills. Generally, project management is a process that is constantly evolving and the necessary skills must always be perfected to keep up. Here are some easy steps you can follow to streamline the project management process flow.
1. Focus on Your Methodology
Regardless of which industry you are in, there is a method to your madness. Create the necessary documentation of all management processes. This means you will have to plan ahead, using collaborative project management software and timeline templates to create a clear timeline and ask the right questions. Keep in mind that this will allow you to plan for both successes and failures. There are four common project management methodologies: Agile, Waterfall, Scrum, and Kanban.
The most traditional methodology is Waterfall. It focuses on rigid timetables and deliverables, however, this is also its Achilles heel because it does not incorporate change very well.
Agile projects deliver working versions of projects early on, but it has documentation issues. In addition to the problems with documentation, there is a lack of disciplined end results which will produce a different result than you originally planned.
Scrum methodology is a subset of Agile. It focuses on timeline development followed by planning and review as necessary. It deals with change better than the methods described above, but it poorly defines budgets and costs.
Kanban is a Japanese word meaning “visual sign” or “card” because this methodology is represented by sticky notes on a whiteboard. Because of this visual representation, it incorporates well into the Agile workflow. It’s very flexible and easy to use if your team is very disciplined.
2. Create a Clear Timetable
Regardless of your industry, there are 5 project management process groups:
- Initiation
- Planning
- Execution
- Performance/Monitoring
- Closure
Your chosen methodology will dictate what all of these project management process groups look like. Keep in mind that workflows such as Scrum and Kanban do not have traditional timetables and there is really no way to know how many “redos” a project will need. As the project manager, it is your job to make sure that there are interdepartmental communication and coordination, so keep everybody in the loop from the very beginning.
3. Avoid Micromanaging Your Developers
Although micromanaging can be effective at times, coding is not one of them. Instead, try focusing on the big picture i.e how your project interacts with other departments. You hired this employee because he/she is good at their job. Trust them!
Having said this, you should not let your developers do whatever they want. Integrating various codes from different developers can be a project on its own. Try having general check-in meetings so you can start putting some of the pieces of the big picture in place. So let your team members do their jobs and you do yours: coordinating and facilitating the management processes.
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