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Telehealth operations excellence & superior patient experience

We transform patient support, scale digital care, and deliver end-to-end operational services for telehealth and virtual care companies. Our team connects strategy and operations to address your most acute challenges across patient engagement, operational, and financial dimensions.

telehealth LP hero image

Providing tangible value from Day 1

40 - 60
%
reduction in support overhead costs

Better support, lower cost

We reduce overhead in patient support and revenue cycle management. Our experts minimize claim denials through accurate insurance verification and help you achieve a no-show rate below 5% by optimizing scheduling efficiency.

Result: Faster path to profitability, investor confidence, sustainable margins.

better support, lower cost
35
%
average reduction in staff burnout

Operating at the top of the license

Helpware CX removes burnout-inducing administrative burden. We cut documentation time by 60%, streamline triage and scheduling, and manage billing inquiries, so your teams can focus on patient care.

Result: Higher clinician retention, better patient outcomes, sustainable practice growth.

98
%
compliance accuracy across changing regulations

Always compliant

We manage compliance complexities so you avoid claim denials and patient confusion. We run patient education, support credentialing across 38 states, monitor billing codes, and oversee HIPAA compliance to reduce violations.

Result: Uninterrupted revenue flow, compliant operations, confident scaling.

60
%
faster response times across channels

Best patient experience

We provide omnichannel customer support in 45 languages, run pre-visit tech checks to eliminate connectivity issues, orchestrate intelligent appointments, and automate post-visit follow-ups to build trust.

Result: Higher NPS scores, lower churn, stronger patient lifetime value.

best patient experience

Telehealth challenges we overcome

The telehealth industry faces real hurdles. Don’t let them disrupt your operations. Helpware CX has the technology and know-how to solve your most pressing challenges.

Documentation burden

Profitability gap

No-show

Multi-state licensing

Legacy systems

Telehealth policy cliff

documentaiton burden

Challenge: Physicians spend about 16 minutes per visit on EHR documentation, wrestling with clunky interfaces, endless drop-downs, and click fatigue.

How we solve this: We use AI-assisted clinical transcription to cut documentation from 16 to 6 minutes per visit. We also leverage human-in-the-loop medical scribing to ensure clinical accuracy and provide EHR navigation support to offload data entry, coding, and admin work.

Profitability gap

Challenge: Customer acquisition cost has increased 60% over the last 5 years. Meanwhile, the benchmark for a sustainable business model is a 3:1 LTV-to-CAC ratio.

How we solve this: We reduce overhead costs by 40–60% through offshore and nearshore delivery. We minimize claim denials, lower churn through better CX, and scale patient volume without increasing costs.

no show

Challenge: With an average no-show rate of 23%, telehealth companies lose substantial revenue.

How we solve this: We deliver intelligent appointment orchestration to keep schedules full. We optimize scheduling through EHR integration, send reminders, verify patient eligibility, and offer easy self-scheduling to reduce friction.

Challenge: Telehealth providers operate across state lines, licensing rules, parity laws, and state-specific requirements vary widely, creating compliance risk and administrative drag.

How we solve this: We take compliance off your plate. We manage multi-state credentialing end to end, monitor regulatory changes, verify patient eligibility before visits, and ensure billing codes are correct for every state and payer.

legacy systems

Challenge: 41% of healthcare providers still rely on legacy systems, making it challenging to integrate automation: virtual visit info doesn't flow into EHRs, creating data silos.

How we solve this: We handle data extraction, migration, and archival during system transitions, provide 24/7 technical support for clinicians and patients, support API-first integrations using HL7/FHIR standards, and ensure HIPAA-compliant data handling under a shared responsibility model.

telehealth policy cliff

Challenge: Pandemic-era Medicare telehealth flexibilities are expiring, creating uncertainty for providers. This puts patients, revenue, and operations at risk.

How we solve this: We help providers stay ahead of regulatory change. We support scenario planning, update billing workflows to prevent denials, run proactive patient communications, and help teams pivot to compliant care models without disrupting access or revenue.

Don't let these challenges disrupt you. Overcome them with Helpware CX.
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Learn how we help businesses like yours

Helpware CX helped a leading employer health-platform company build a unified, scalable support model to eliminate operational barriers and ensure a cohesive support experience.

As a result of our work, in just 90 days, average handling time dropped by 44%, new agents got up to speed 43% faster, first-contact resolution jumped by 33%, SLA compliance improved by 23%, and customer satisfaction rose by 17%.

End-to-end telehealth operations support

We take care of your operational excellence, revenue cycle management and patient engagement, so you can focus on providing attentive patient care.

Patient experience & CX consulting Optimize the digital front door to reduce CAC and drive retention.

Intelligent workflow orchestration

We don't just answer calls; we audit your digital workflows to identify gaps in scheduling and communication. Our experts implement intelligent orchestration tools to track real-time data and automate repetitive tasks, so your patient entry is accurate and on point.

Intelligent workflow orchestration

Omnichannel patient support

We deliver patient support in 45 languages via text, email, chat, video, social media, and other channels your customers use. We approach every interaction with empathy and a genuine desire to help, reducing confusion at the digital front door—exactly where 14% of patients drop off due to poor digital experiences.

Omnichannel patient support

Virtual medical translators

We reduce friction in care delivery and improve health equity by providing real-time translation for non-English-speaking populations. This not only improves patient experience but also enables you to widen your target audience without being restrained by language barriers.

virtual medical translators

Proactive review management

We treat your online reputation like a growth channel. Our teams actively collect feedback and respond to reviews, turning customer voices into trust that lowers acquisition costs.

proactive review management
Clinical operations & workforce support Mitigate burnout and let your clinicians practice at the top of their license.

AI-augmented clinical scribing

Physicians spend about 16 minutes per visit on EHR tasks. We blend AI and human expertise to remove this administrative burden. With AI-assisted transcription, we automate real-time clinical note completion while ensuring high accuracy through human oversight.

AI-augmented clinical scribing

Credentialing by proxy

Expanding into new states shouldn’t slow you down. We manage credentialing and privileging end to end, helping you launch faster without the paperwork headache.

Credentialing by proxy

Teletriage & eligibility

We every patient is directed to an appropriate medical expert. We communicate with your service users, assess their symptoms, determine urgency, and match them with suitable specialists. We also implement frameworks to determine telehealth eligibility prior to scheduling, freeing up clinical capacity and reducing patient frustration.

Teletriage services
Specialized technical infrastructure Bridge the gap between modern virtual care and legacy architecture.

Pre-visit test checks

Technical issues drive patient dissatisfaction. To ensure your patients can experience your services without connectivity losses, lags, and audio/video failures, we run pre-visit tech checks before the clinician joins the session.

Pre-visit test checks

Legacy system migration & support

41% of healthcare providers still rely on legacy systems. Our technical team migrates your data from outdated infrastructure to modern, API-first architecture (supporting HL7 or FHIR standards), so you can operate without data silos.

Legacy system migration & support

HIPAA-compliant help desk

We operate under a strict "Shared Responsibility Model" for cloud computing. Our 24/7 technical help desk manages support interactions within a secure, encrypted framework, protecting you from costly security risks.

HIPAA-compliant help desk
Back-office & revenue cycle management Navigate the billing code maze and stabilize cash flow.

Insurance verification & authorization

We take the verification hassle off your team’s shoulders, freeing up time for higher-value work. This reduces the risk of unpaid claims and keeps you reimbursement-ready ahead of upcoming policy changes.

Insurance verification & authorization

Billing transparency & denial management

Manual billing still runs the show at 75% of practices—and errors come with it. We take over claims and follow-ups to cut mistakes and speed up reimbursements.

Billing transparency & denial management

Audit-ready data management

We keep your data "spick and span" from Day 1. Our teams handle medical coding, EHR updates, and reporting, ensuring you remain audit-ready and compliant with evolving payer-specific requirements

Audit-ready data management

Who we work with

Telepsychiatry organizations

We support mental health teams with crisis-trained staff who handle sensitive triage using trauma-informed and culturally competent communication. Our teams route urgent appointments, manage waitlists, and verify behavioral health coverage to keep care accessible and compliant.

telepsychiatry organizations

Teleradiology providers

We coordinate workflows between radiologists, referring physicians, and patients to ensure timely reads and clear communication—especially for critical findings. Our teams support secure imaging workflows, patient education, and seamless PACS integration to keep everything running smoothly.

Teleradiology providers

Chronic care telehealth providers

We help manage high volumes of patient interactions with automated reminders, proactive outreach, and educational support that keeps patients on track. Our teams also handle insurance verification and prior authorizations to prevent treatment delays.

Chronic care telehealth providers

Remote patient monitoring & longevity care providers

We support patients and caregivers with 24/7 technical help, device onboarding, and clear guidance on how to use and understand their data. Our teams ensure monitoring data flows cleanly into EHR systems and escalate alerts when action is needed.

Remote patient monitoring & longevity care providers

Unlock your hidden CX savings with Helpware

Get ROI projection for current support needs.

-40% annually

$

/monthly costs with Helpware

vs

$

/internal team costs (approx)

$0000

Your requirements fall outside our standard parameters.

45
8/5 (Mon to Fri)
12/5 (Mon to Fri)
12/7 (Mon to Sun)
24/7

Let's discuss your results

Fill in your details to schedule a consultation.

-40% annually

$

/monthly costs with Helpware

vs

$

/internal team costs (approx)

$0000

Your requirements fall outside our standard parameters.

Your savings report

-40% annually

$

/monthly costs with Helpware

vs

$

/internal team costs (approx)

$0000

Your requirements fall outside our standard parameters.

Support staff included in the package:

Shared Team Leader

Shared L&D Specalist

Shared QA Specialist

Account Executive by default

Shared Ops Delivery Manager

Admin/Finance/Legal support for the agents by default

1-2 Dedicated Team Leaders

Shared L&D Specialist

Shared to 1 Dedicated QA Specialist

Shared Ops Manager

Account Executive by default

Admin/Finance/Legal support for the agents by default

Shared Real Time Analyst

2-5 Dedicated Team Leaders

0,5 to 1,5 Dedicated L&D Specialists

1-2 Dedicated QA Specialists

Up to half of a dedicated Ops Manager

Account Executive by default

Admin/Finance/Legal support for the agents by default

1 Dedicated Real Time Analyst

Ready to get a personalized estimate for your team?

Contact us for a personalized assessment tailored to your specific needs.

*These projections are estimates for informational purposes only and do not represent a formal offer. Contact us for a personalized quote.

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Why Helpware CX?

We blend deep telehealth expertise, empathetic support, and smart technology to transform your operations and optimize processes that slow you down.

Customer support agent wearing a headset, gesturing with open hands.

Global team

Helpware CX brings together over 4,000 middle- and senior-level experts. Our team operates in 19 locations across 4 continents, supporting your patients in 45 languages.

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Award-winning CX

Since the beginning of our journey in 2015, we have won over 30 awards for exceptional customer care. We support your clients with empathy and care across every touchpoint.

A gray metal safe on a green background

Security & compliance

We take security seriously, protecting your data through strict compliance standards and continuous monitoring.

Man in pilot uniform giving a thumbs up inside an airplane cockpit

Relationships that last

We go beyond transactional client-vendor relationships and foster strategic partnerships built on trust and collaboration.

19

global locations

90
%

CSAT

100
%

compliance

5
+

years average length of client partnership

Trust non-clinical tasks to us and free up time for outstanding patient care