As the Technavio’s 2024 market analysis claims, the global data entry outsourcing market is projected to grow by USD 202.3 million between 2024 and 2028, accelerating at a CAGR of 6.19%. Demand is rising because the cost of getting data wrong is no longer abstract. Denied healthcare claims over data entry errors, mismatched financial records caused by manual input, and inconsistent ecommerce catalogs all have real business consequences.
That’s what separates a good data entry partner from a great one: not just the ability to process volume, but the operational discipline to do it accurately, securely, and at scale. This guide examines 10 leading data entry outsourcing companies to help you find the partner best matched to your data complexity, compliance requirements, and accuracy standards.
Top 10 Data Entry Outsourcing Companies for 2026: Comparison
| Company | Services | Global presence | Employees | Year est. |
|---|---|---|---|---|
| Helpware | Data entry, back-office operations, data processing, document management, AI data annotation | USA, Mexico, Philippines, Ukraine, Georgia, Puerto Rico, Poland, Germany, Albania (19 locations total) | ~4,000 | 2015 |
| ARDEM Incorporated | Data entry, BPA, document scanning, OCR/ICR, RPA, data validation | USA (NJ), India (Lucknow) (2 locations total) | 250–500 | 2004 |
| Invensis Technologies | Data entry, back-office, call center, IT support, financial services | India (Bangalore), USA (Lewisville TX, Wilmington DE), UK (3 locations total) | Not publicly disclosed | 2000 |
| Flatworld Solutions | Data entry, BPO, call center, software development, data processing | India, USA, UK, Philippines, Bolivia, Colombia (6 locations total) | 3,000–5,000 | 2004 |
| Oworkers | Multilingual data entry, data processing, data annotation, content moderation | Bulgaria, Egypt, Madagascar, UK (4 locations total) | 400–500 | 2013 |
| SunTec India | Data entry, ecommerce support, web development, digital publishing | India (New Delhi) (1 location) | ~1,500 | 1999 |
| TechSpeed Inc | Data entry, data mining, web research, data processing, document management | USA (Portland OR), India (2 locations total) | 51–200 | 2002 |
| Magellan Solutions | Data entry, call center, back-office, medical billing, accounting | Philippines (Mandaluyong) (1 location) | 250–999 | 2005 |
| DataPlus+ | Data entry, database programming, data management | USA (Atlanta GA) (1 location) | Not publicly disclosed | 1992 |
| Offshore Business Processing | Data entry, accounting, call center, IT services | Australia (Melbourne), Philippines (2 locations total) | Not publicly disclosed | 2013 |
Top 10 Data Entry Outsourcing Companies: Overview
#1 Helpware
Compliant, scalable data operations with 99-point accuracy standards and zero-breach security infrastructure
Helpware is a US-headquartered BPO provider that delivers back-office and data operations services for mid-market and enterprise companies across healthcare, fintech, SaaS, and ecommerce. Founded in 2015, the company has grown to 4,000 team members operating across 19 locations in 11 countries. What makes Helpware different from most data entry providers is its compliance infrastructure. SOC 2 Type II, HIPAA, and GDPR certifications are baked into delivery operations, not bolted on as checkboxes. That matters significantly for regulated industries where a data handling error carries legal consequences.
Data operations at Helpware span the full back-office workflow: structured and unstructured data entry, document management, claims processing, insurance verification, AI data annotation, and LLM training datasets. With 2.8% monthly attrition versus the industry’s 6-8% average, accuracy quality stays consistent because the people doing the work are the same people who trained on your processes.
Why we picked it
What sets Helpware apart is the combination of compliance depth, staffing stability, and vertical specialization in healthcare and fintech, the industries where most data entry providers fail to operate at this scale. With a 4.8-star rating on Clutch based on 150+ reviews and 5-year average client partnerships, Helpware demonstrates the kind of operational consistency that data-intensive businesses actually need.
- Services offered: Structured and unstructured data entry, back-office operations, document management, claims and insurance processing, AI data annotation, LLM training data, content moderation, data quality assurance
- Pros: SOC 2 Type II, HIPAA, GDPR, and ISO 27001 certified; 2.8% monthly attrition (vs 6-8% industry average); 19 global locations for 24/7 coverage; 45 languages with native speakers; 5-year average client partnerships; 90% CSAT across clients
- Cons: Longer consultative onboarding may not suit businesses needing rapid one-time data processing; premium pricing vs. offshore commodity providers
- Industry expertise: Healthcare and telehealth, fintech and banking, SaaS and software, ecommerce and retail, logistics, gaming and entertainment
- Best for: Mid-market to enterprise companies ($50M+ revenue) in regulated industries that need SOC 2 or HIPAA-compliant data operations at scale
- Pricing: Starting at $8-$15 per hour, depending on service complexity, location, and engagement model
- Rating: 4.8 ☆ (Clutch)
- Year established: 2015
- Location: Lexington, Kentucky (HQ); USA, Mexico, Philippines, Ukraine, Georgia, Puerto Rico, Poland, Germany, Albania, Uganda
#2 ARDEM Incorporated
100% data verification model with government-grade security and GSA Schedule contracting
ARDEM is a New Jersey-based BPO and business process automation firm founded in 2004. Operating from the US and a delivery center in Lucknow, India, ARDEM positions itself around a core accuracy guarantee: 100% data verification and validation on every project, not just audit samples. That model has secured it a GSA Schedule contract and a client roster that includes the US Army, the Department of Veterans Affairs, NIH, and the Department of the Interior. It also means ARDEM qualifies for federal government data processing work, which few providers in this category can claim.
The company holds SOC 2, HIPAA, and GDPR compliance certifications. Beyond data entry, ARDEM handles document scanning, OCR and ICR conversion, robotic process automation, and broader BPO operations. Its 2022 acquisition by Koniag Government Services expanded its federal contracting reach significantly.
Why we picked it
ARDEM earned its position for the rare combination of 100% verification workflows and active federal government contracts. Businesses in regulated or compliance-intensive environments, particularly those engaged in government work, will find few providers that match its accountability model.
- Services offered: Data entry and validation, document scanning and digitization, OCR/ICR conversion, RPA implementation, BPO operations, business process automation, government solutions
- Pros: 100% data verification and validation guarantee; GSA Schedule holder for federal contracts; SOC 2, HIPAA, and GDPR certified; US-based management with India delivery
- Cons: Smaller scale than global BPO providers; limited geographic footprint outside US and India
- Industry expertise: Federal government, healthcare, manufacturing, nonprofit, retail
- Best for: Mid-market companies and government contractors needing compliant, fully verified data entry with federal-grade security
- Pricing: Custom pricing. Contact vendor for quotes
- Year established: 2004
- Location: Hillsborough/Princeton, New Jersey (HQ); Lucknow, India
#3 Invensis Technologies
25 years of data operations expertise across healthcare, finance, and ecommerce verticals
Invensis Technologies was founded in 2000 by Vara Prasad Rongala and Prasad Rao Kotnani in Bangalore, India, with US offices in Lewisville, Texas, and Wilmington, Delaware. The company has served 200+ clients across more than two decades, building a reputation for high-volume data accuracy in industries where errors are expensive. Healthcare revenue cycle management is one of the strongest verticals of Invensis, and its HIPAA compliance alongside ISO 9001 and ISO 27001 certifications make it a credible choice for medical data processing.
Invensis handles data entry alongside finance and accounting BPO, technical support services, and call center operations. For pure data entry, its team works across medical records, ecommerce product catalogs, legal documents, and financial data, with custom SLAs negotiated per engagement.
Why we picked it
With 25 years in operation, Invensis brings documented domain depth in healthcare and finance data processing. The triple certification stack (ISO 9001, ISO 27001, HIPAA) and dedicated US office presence make it easy to engage for North American companies that need local points of contact alongside offshore delivery.
- Services offered: Data entry, data processing, healthcare RCM and medical billing, finance and accounting BPO, IT services, call center outsourcing
- Pros: ISO 9001, ISO 27001, and HIPAA certified; 25+ years of data operations experience; US office presence for local account management; 200+ global clients served
- Cons: Pricing starts at $25/hour minimum, which may not suit very small project budgets; services span many verticals, which can mean less specialization depth than niche providers
- Industry expertise: Healthcare, finance, ecommerce, real estate, legal, publishing
- Best for: Companies in healthcare and finance needing compliant, high-volume data processing with US account support
- Pricing: Minimum project size $1,000; average hourly rate $25/hour
- Year established: 2000
- Location: Bangalore, India (HQ); Lewisville, Texas; Wilmington, Delaware
#4 Flatworld Solutions
19,000+ clients served across 100 countries with 99% accuracy and sub-24-hour turnaround
Flatworld Solutions (FWS) was incorporated in 2004 in Bangalore, India, with corporate offices in Princeton, New Jersey and the United Kingdom, and additional delivery centers in the Philippines, Bolivia, and Colombia. The company has earned IAOP Global Outsourcing 100 recognition for 15 consecutive years, which places it among a small group of BPOs that consistently meet enterprise outsourcing standards. Across data entry specifically, FWS claims 99% accuracy with sub-24-hour turnaround, backed by a dedicated team of 350+ data entry specialists with 18+ years of collective experience.
What draws Fortune 1000 companies to FWS is the combination of global delivery scale and service breadth. The company handles everything from product catalog data entry to medical records processing, legal document digitization, and ecommerce back-office work.
Why we picked it
Flatworld’s 15-year IAOP recognition and 18,000+ client base represent a track record that’s difficult to dismiss. For businesses that need a well-established provider with deep delivery infrastructure across multiple time zones and languages, FWS offers proven consistency at scale.
- Services offered: Data entry, data processing, ecommerce catalog management, document scanning, medical data entry, legal data entry, call center, software development
- Pros: IAOP Global Outsourcing 100 for 15 consecutive years; 99% accuracy claim with sub-24-hour turnaround; 18,000+ clients across 100+ countries; multiple delivery regions for time zone coverage
- Cons: Large portfolio of services means data entry may not receive the same specialization focus as dedicated data entry firms; pricing transparency is limited on website
- Industry expertise: Healthcare, ecommerce, legal, real estate, publishing, financial services, logistics
- Best for: Businesses needing a multi-service BPO provider with proven global delivery infrastructure and ecommerce or document-heavy data needs
- Pricing: Custom pricing. Contact vendor for quotes
- Year established: 2004
- Location: Bangalore, India (HQ); Princeton, New Jersey; UK; Philippines; Bolivia; Colombia
#5 Oworkers
Multilingual data specialist with 1.7% attrition, IAOP recognition, and biometric security operations
Oworkers launched in 2013 under CEO Stephane Guillemin, operating from Plovdiv, Bulgaria, with additional centers in Egypt, Madagascar, and the UK. The company holds ISO 27001 and ISO 9001 certifications alongside GDPR compliance, and earned IAOP Global Outsourcing 100 recognition in 2025. What really distinguishes Oworkers in the competitive data entry space is its 1.7% attrition rate in 2025, compared to the industry average of 16.8%. That number matters because staff turnover is one of the primary drivers of accuracy degradation at data entry providers. Low turnover means experienced workers, consistent quality, and fewer retraining cycles.
With 85% of staff holding master’s degrees and multilingual coverage across 25+ languages, Oworkers is built for clients whose data processing involves non-English source materials, international catalogs, or cross-border compliance documentation. Clients include Walmart, Amazon, Xerox, Zalando, and Bosch.
Why we picked it
The 1.7% attrition figure and IAOP 2025 recognition make Oworkers one of the most operationally disciplined data entry providers at this scale. For multilingual data projects with high accuracy requirements, it’s a standout choice.
- Services offered: Multilingual data entry, data processing, data annotation and labeling, content moderation, AI training data, ecommerce catalog management
- Pros: 1.7% attrition rate (vs 16.8% industry average); ISO 27001, ISO 9001, and GDPR certified; IAOP Global Outsourcing 100 (2025); 25+ languages; 85% of staff hold master’s degrees; biometric security access
- Cons: Smaller team size (400-500 employees) may limit capacity for very high-volume engagements; Bulgaria/Eastern Europe timezone may require coordination for US West Coast companies
- Industry expertise: Ecommerce, finance, healthcare, IT, retail, logistics
- Best for: Businesses with multilingual data entry needs, AI training data, or high-accuracy annotation requirements where staff consistency is a priority
- Pricing: $4-$15/hour depending on language, volume, and service complexity
- Year established: 2013
- Location: Plovdiv, Bulgaria (HQ); UK; Egypt; Madagascar
#6 SunTec
99.99% accuracy target with 8,500+ clients and 25 years of data-centric outsourcing
SunTec India was established in 1999 by founder and CEO Rajesh Bhateja and is headquartered in New Delhi, India. The company holds ISO 9001:2015 and ISO 27001:2022 certifications and has served 8,500+ clients across 50+ countries over its 25-year operating history. SunTec Data, its specialized data division, operates with a target accuracy rate of 99.99% and a 95% client retention rate. Where SunTec differentiates is in its depth of ecommerce and digital publishing data services. Product data entry for online retailers, catalog migration and enrichment, and data entry for ebook and digital publishing workflows are specific competencies that not all BPOs develop at this depth.
Why we picked it
SunTec’s 25-year track record, 99.99% accuracy standard, and 95% client retention rate reflect a provider that has built durable quality systems, not just growth-phase marketing claims.
- Services offered: Data entry, ecommerce product data management, catalog enrichment, ebook and digital publishing data services, web development support, photo editing and retouching, back-office operations
- Pros: 99.99% accuracy standard (SunTec Data division); ISO 9001:2015 and ISO 27001:2022 certified; 8,500+ clients across 50+ countries; 95% client retention rate; 25+ years of experience
- Cons: Services are India-based only, which may not suit clients with data sovereignty requirements in specific jurisdictions; less emphasis on multilingual delivery than some competitors
- Industry expertise: Ecommerce and retail, digital publishing, manufacturing, automotive, real estate, healthcare
- Best for: Ecommerce businesses and digital publishers needing high-volume, high-accuracy product data entry with consistent long-term delivery
- Pricing: Custom quotes. Contact vendor via website
- Rating: Clutch-rated with 37+ reviews
- Year established: 1999
- Location: New Delhi, India
#7 TechSpeed Inc
Women-owned AI-driven BPO with 99.95-100% accuracy and zero data breaches in 20+ years
TechSpeed Inc was founded in 2002 in Portland, Oregon, making it one of the few women-owned, US-headquartered data entry providers in this ranking. The company pioneered an onshore/offshore hybrid model that pairs US-based project management with scalable offshore production teams in India. TechSpeed is positioned as AI-driven, combining AI automation with Human in the Loop verification to achieve accuracy rates between 99.95% and 100%. Its client base includes Bank of America, the US Navy, the American Red Cross, GlaxoSmithKline, Johnson and Johnson, TransUnion, Harvard University, and Kroger. Zero data breaches in 20+ years of operation, backed by VPN, SSL, and PGP encryption, is a claim few providers in this category can make.
Why we picked it
What sets TechSpeed apart is the US ownership model combined with a verifiable blue-chip client list across finance, healthcare, and government sectors. For businesses that want offshore pricing with onshore accountability, TechSpeed delivers a clear structural advantage.
- Services offered: Data entry, data processing, data mining, web research, document digitization, back-office outsourcing, AI and machine learning data support, legal and political industry data solutions
- Pros: 99.95%-100% accuracy via AI and Human in the Loop; zero data breaches in 20+ years; US-based project management; women-owned technology company; 100% on-time delivery guarantee; clients include Bank of America, US Navy, Harvard
- Cons: 51-200 employee range limits capacity for enterprise-scale high-volume projects; less depth in non-English language data entry
- Industry expertise: Finance and banking, healthcare, government and defense, legal, ecommerce, publishing
- Best for: Mid-market companies in finance, healthcare, or government sectors that need US-managed data entry with offshore efficiency and verifiable security track record
- Pricing: Average hourly rate under $25/hour; project minimums from $1,000 to $50,000
- Year established: 2002
- Location: Portland, Oregon (HQ); India (production offices)
#8 Magellan Solutions
ISO 27001-certified Philippines BPO with 20 years of SME-focused data and back-office operations
Magellan Solutions Outsourcing Inc. was founded in 2005 by Fred Chua and operates from a 1,300-seat facility in Mandaluyong City, Metro Manila, Philippines. The company holds ISO 27001:2013 certification from Bureau Veritas International alongside HIPAA compliance, and serves businesses ranging from startups to Fortune 20 clients across healthcare, ecommerce, and financial services. Magellan differentiates itself through its focus on SMEs and mid-sized businesses, offering a 60-minute free assessment and transparent access to dedicated offshore teams. Cost savings of up to 70% versus in-house operations are frequently cited by clients.
Why we picked it
Magellan Solutions occupies a practical middle ground: ISO 27001 certification and HIPAA compliance at Philippines-level pricing, with a structure accessible to SMEs that most enterprise BPOs don’t serve well.
- Services offered: Data entry, data processing, back-office support, medical billing and coding, accounting services, loan and order processing, form processing, virtual assistance, call center
- Pros: ISO 27001:2013 certified by Bureau Veritas; HIPAA compliant; 1,300-seat facility; 20 years of BPO experience; SME-friendly engagement model; free 60-minute assessment; up to 70% cost savings vs. in-house
- Cons: Primarily single-location operations in the Philippines limits business continuity options; fewer compliance certifications than US-based providers
- Industry expertise: Healthcare, ecommerce, financial services, legal, real estate, technology
- Best for: SMEs and mid-sized companies needing HIPAA-compliant or ISO-certified data entry at competitive Philippines-based rates
- Pricing: Under $25/hour; minimum project size $10,000
- Rating: 4.5 ☆ (Clutch)
- Year established: 2005
- Location: Mandaluyong City, Philippines
#9 DataPlus+
30+ years of data entry and database programming from Atlanta, focused on US domestic clients
DataPlus+ is an Atlanta, Georgia-based data management firm founded in 1992, making it one of the longest-operating data entry companies on this list. With over 30 years of experience, DataPlus+ specializes in data entry services alongside database programming, which makes it a stronger fit for companies that need data capture paired with database architecture or custom data management solutions. The company has worked across diverse US industries, and its domestic US presence appeals to clients with strict data residency requirements or who prefer onshore-only data handling. Its longevity in a field where providers frequently disappear is itself a mark of operational credibility.
Why we picked it
Not every data entry project needs offshore scale. What DataPlus+ offers is 30+ years of proven onshore delivery, database programming depth, and a focus on US domestic clients that eliminates offshore compliance concerns entirely.
- Services offered: Data entry, database programming, data management, data processing, document digitization
- Pros: 30+ years of data entry experience; US domestic operations (no offshore data transfer); database programming capability alongside data entry; longstanding track record across diverse industries
- Cons: Smaller team and capacity vs. global providers; limited public pricing transparency; fewer compliance certifications disclosed vs. enterprise BPOs
- Industry expertise: Retail, manufacturing, nonprofit, consumer goods, professional services
- Best for: US-based businesses needing onshore-only data entry combined with database programming, particularly those with data residency requirements
- Pricing: Custom pricing. Contact vendor for quotes
- Year established: 1992
- Location: Atlanta, Georgia
#10 Offshore Business Processing (OBP)
Australian-managed, Philippines-delivered BPO with CargoWise specialization and freight forwarding expertise
Offshore Business Processing (OBP) was established in February 2013 and is headquartered in Melbourne, Australia, with delivery operations based in the Philippines. OBP is built around an Australian management model: Australian professionals designing and overseeing offshore solutions for clients primarily in Australia, the US, the UK, New Zealand, and South Africa. What makes OBP distinctive in this ranking is its deep specialization in the freight forwarding and logistics industry, including advanced CargoWise system expertise. For logistics, freight, and supply chain businesses that need data entry professionals who actually understand their platforms, OBP fills a gap that generalist BPOs don’t.
Why we picked it
OBP earns its spot for vertical specialization in freight and logistics data entry, which is underserved by most providers. If your data entry needs involve CargoWise, import/export documentation, or customs data, OBP’s industry depth gives it a clear operational advantage over general-purpose BPOs.
- Services offered: Data entry, accounting and finance outsourcing, call center services, IT services, CargoWise data management, workflow and process automation (PAVE), managed services
- Pros: Deep CargoWise and freight forwarding specialization; Australian-managed operations for Western business alignment; Philippines delivery for cost efficiency; serves logistics, finance, retail, government, and technology sectors; cost savings up to 80%
- Cons: Smaller scale limits capacity for large enterprise data volumes; less publicly disclosed compliance certification detail; limited multilingual coverage vs. global providers
- Industry expertise: Freight forwarding and logistics, financial services, communications, government, manufacturing, retail, technology
- Best for: Logistics, freight forwarding, and supply chain companies that need data professionals with CargoWise proficiency and Australian-aligned management
- Pricing: Custom pricing. Contact vendor for quotes
- Year established: 2013
- Location: Melbourne, Australia (HQ); Philippines (delivery operations)
Helpware Takes the Top Spot
Among the 10 data entry outsourcing companies reviewed here, Helpware stands out for one primary reason that most comparisons miss: the connection between staffing stability and data accuracy. A 2.8% monthly attrition rate means the people processing your data in month six are largely the same people who trained on your workflows in month one. That continuity is worth more to accuracy outcomes than most process certifications.
Three specific advantages separate Helpware from the field. First, its compliance stack (SOC 2 Type II, HIPAA, GDPR, ISO 27001) covers the most demanding regulatory environments in data handling. Second, its 19-location global infrastructure means 24/7 operations without the quality degradation that comes from night-shift staffing at single-location providers. Third, its back-office team supports not just data entry but the surrounding workflows: insurance verification, claims processing, document management, and AI annotation services that many growing companies need alongside basic data entry.
Where Helpware performs best is in complex, ongoing data operations where accuracy, compliance, and workflow integration matter as much as price.
Closing Thoughts
Choosing among data entry outsourcing companies is rarely a pure price comparison. The providers in this ranking differ significantly in where they specialize, what compliance certifications they hold, how they handle staffing stability, and what accuracy verification models they use. Those differences matter far more to long-term data quality than hourly rates do.
Before committing to any provider, ask three questions that rarely appear in sales conversations. First, what is their monthly attrition rate? High turnover drives accuracy inconsistency more reliably than almost any other factor. Second, what does their error correction SLA look like when accuracy falls below the contracted level? Third, can they produce their most recent SOC 2 or ISO audit report on request? Providers with real security infrastructure answer these questions immediately.
Take time to assess your actual compliance requirements, whether your data needs are episodic or ongoing, and whether you need a specialist for your industry or a general BPO at scale.
